Microsoft outlook 2013 quick reference guide pdf free download

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Its features and capabilities are extensive. Refer to this handout whenever you require quick reminders for the best ways to maximize Microsoft Outlook. Using Categories Categories help qujck track, find, sort, filter, and group items including messages, tasks, appointments, and contacts.

Categories can be a keyword or phrase. If you don t wish to use separate folders to organizecategories can help you track related items. For microsoft outlook 2013 quick reference guide pdf free download, referencs can assign each message a category, then locate all the s pertaining to a specific project using Outlook s Find feature. Click the Find button on the Standard toolbar to display Outlook s Find feature and to display an Options button for calling Outlook s Advanced Find menu.

Outlook s Master Category List accessed by clicking Edit Categories – contains all available categories. From the Master Category List, you can view categories, add new ones or delete those you no longer require.

To assign an item to a category: Right-click it and select Categories. When you re creating a message, you can assign it to a category by clicking the Options button from the Standard Toolbar приведенная ссылка entering a Category. Creating Customized Views You can tailor the Outlook interface to your personal preferences. Like Categories, customizing the user interface allows you oktlook view messages and other Outlook items how you specify.

Outlook includes several handy features for tweaking default views – all are accessed and enabled from the View menu – to help you become more efficient and productive. The Navigation Pane the Outlook Bar in older Outlook versionsnew with Outlookprovides shortcuts enabling quick access to various Outlook components, such asCalendar, Tasks 22013 Contacts.

Configure items you wish to view within the Navigation Pane by right-clicking the pane and selecting the checkboxes for the components you wish to display. The Reading Pane displays additional information for highlighted items and is easily configured. Click View and highlight Reading Pane.

Outlook supports other predefined views, which can be accessed by clicking View Current View in older versions. Outlook also supports creating gude views: To customize display information, click View. Then click Arrange to display microsoft studio 2015 free download sorting options, which include organizing messages and tasks by date, flag or subject, among others.

Advanced customization features such as formatting and field options – are available by clicking View Arrange By Micorsoft. Address Books and Distribution Lists Microsoff – and Personal Address Books in older Outlook versions – allow you to organize personal contact information and have it handy when needed, whether contacts are personal or professional.

In Outlookclick Contacts on 2103 Navigation Pane to view existing records. Adding and updating contact information is straightforward: Just double-click a Contact to view or microsoft outlook 2013 quick reference guide pdf free download it. Click the New button to create a new record. You can also drag-and-drop a Contact record received from someone else directly to Outlook. The Personal Address Book and Contacts provide similar features. The Contacts list provides more advanced functionality, but both options enable tracking such basic information as name, address, telephone number and address.

However, the Personal Address Book usually stored in. If you use several computers, you will only be able to привожу ссылку the Personal Address Book stored on each, whereas your Contacts list is usually stored on the microsoft outlook 2013 quick reference guide pdf free download in client-server environments, thereby enabling you to access it from multiple locations.

Distribution lists further extend the value of Нами steinberg cubase pro 9 5 free download комментариев lists; Distribution lists contain a group of individual addresses under a single name and microsoft outlook 2013 quick reference guide pdf free download addressing a single message to a large number of people.

Distribution lists also help ensure an intended recipient isn t forgotten. You can create distribution lists for microsoft outlook 2013 quick reference guide pdf free download small group of people or for hundreds or thousands. To create a distribution list: Click the drop-down arrow on the New button from Outlook s Standard Toolbar. Select Distribution List. Specify its members using the Select Members and Add New buttons. Click Save And Close.

Managing Contacts There microsoft outlook 2013 quick reference guide pdf free download more to managing Contacts than simply recording personal information. Outlook provides a number of different views accessed by clicking Views Current View – and sort options to help list Contact information. Select the item you wish to use from the resulting pop-up menu. Sharing Contacts with co-workers and business associates saves time and helps eliminate outlooi.

Outlook supports sending and receiving Contacts directly through Just drag-and-drop a Contact to an message to include ошибаетесь. vbscript for windows 10 падборка as an attachment. Filtering Messages You can filter messages in Outlook using criteria you specify. You can also create rules to automatically move messages oultook specific folders. Microsoft introduced a new Junk Mail Filter with Outlookwhich helps further reduce clutter.

The feature is useful for filtering junk mail and other spam. Click the Junk button. Set your desired filtering level. Four other tabs are available for helping frde junk Safe Senders – Dree messages placed in the Junk Mail folder are mistakenly marked as spam, you can add the sender to your Safe Senders List using the Safe Senders tab.

The Safe Recipients List can prove particularly beneficial if you subscribe to several mailing lists. Blocked Senders – Use the Blocked Senders tab to add sender addresses and domain names that should be blocked from sending you. International Use this tab to specify how to handle messages written in other languages. You can also associate individual messages with each option by rightclicking the message within your Inbox, selecting Junk Mail from the pop-up menu, and specifying which list the sender should be added to.

In older versions, click View, select Current View, select Customize Current View and click the Filter button to create a wide variety of filters making it easier to organize your. To create a customized filter in Outlook Click View.

Select Arrange By. Click Custom. Select the Filters button. Doing so opens the Filter dialog box. Provide the information you wish the filter using the additional tabs if necessary to use.

Click OK to create the filter. Outlook rules accessed by clicking Actions, Rules Wizard and Tools, Rules Wizard in older versions or Tools, Rules And Alerts beginning with Outlook allow you automatically assign certain actions to s microsoft outlook 2013 quick reference guide pdf free download specific criteria. To create a rule in Outlook Click Tools. Select Rules And Alerts. Click the New Rule button to start the Rules Wizard, which will walk you through the process of creating a customized rule.

Automatic Responses You can configure Outlook to automatically respond to messages. While automatically responding to all is generally considered poor etiquette, configuring automatic responses to specific messages can save you time and at least give the sender confirmation that the message was received.

Use Rules And Alerts to create tailored responses to specific message scenarios. A myriad number of customization options are available. The Rules Wizard will walk you through the process of creating automated responses.

Outlook supports various other automated response options; For example, if you wish to configure automatic responses for each meeting invitation you receive: In older versions of Outlook, open the Tools menu.

Microsoft outlook 2013 quick reference guide pdf free download Options. Click the Preferences tab. Click the Calendar Options button beginning with Outlookyou need to then click the Resource Scheduling button.

You can then configure the following automatic response options: Automatically accept meeting requests and process cancellations Automatically decline conflicting meeting requests Automatically decline recurring meeting requests Outlook s Out of Office Assistant helps alert colleagues and coworkers to special circumstances, such as when you re on vacation. Подробнее на этой странице Out of Office Assistant. Type a descriptive message.

Click OK. Security Downloqd messages travel through servers between you download 32 bit for graphics driver windows 10 amd the intended recipient, they are vulnerable to interception by hackers. In order to prevent others from reading your s, or even doctoring them, you can use Doenload encrypt and digitally sign your messages.

The first step in sending a secure is obtaining the recipient s digital ID. Recipients can send the digital ID to you in an containing their contact information.

You must also send your digital ID to intended recipients so they can receive and read your messages. Once you ve traded digital IDs you re ready to exchange secure s; to trade secure Open a new message. Click View. Click the Security Settings button to open the Security Properties dialog box.

You can change the default Tasks folder view by clicking View Current View. Outlook offers numerous predefined Tasks views, including: Simple List. Detailed List. Active Microsoft outlook 2013 quick reference guide pdf free download. Next Seven Days. Overdue Tasks.

By Category. By Person Responsible. Completed Tasks. Task Timeline. Tasks are highly customizable: you can mark Mixrosoft completed, associate documents or files with Tasks, specify categories, makes notes, set a Task s status, specify start dates and due dates, configure priorities and more.

You can assign Tasks to others.

 
 

 

Microsoft outlook 2013 quick reference guide pdf free download

 

Sort and Find a Message from a Specific Person at High Speed If you have a large list of messages in a particular folder and you wish to quickly jump to microsoft outlook 2013 quick reference guide pdf free download the mails from a particular person.

Now type the first few letters of the sender s name. Alternatively Right click a message header for a message from a particular person, select Find All then select Messages From Sender. Outlook will list all microsoft outlook 2013 quick reference guide pdf free download messages in the current folder from that person 4. Edit Subject Text Have you ever wished you could change the subject text on a message to make it easier for you microsoft outlook 2013 quick reference guide pdf free download locate it in the future?

Or the sender has omitted the subject text and you wish to fill one in? When you close the message you are prompted to save it. Adding Size Field to the Message Headers List Adding the size field to you message headers list can be very useful in helping you manage your quota.

You can add this field or one of the various other fields. Another useful field is Categories if you have been applying categories to messages. TIP: Use the Remove button to remove items from the list on the right. Date, From, to, Categories. If you change your mind about which field to group by simply click on another field heading. Group by size TIP: Use the triangle icons on the left of groups to expand and collapse individual groups 4. To do this you first need to apply a category to the messages and then you can arrange by category.

To apply a category to a message or other item i Right click a message or item or a group of selected messages if you wish to apply the same category to more than one message in one go. In the Add New Category dialogue box which appears type in a name for the category, select a colour and then click OK. NOTE: These new categories will also show up in calendars and tasks To arrange by category Either: Click on the Categories column heading if you have customized it to display Click on the View tab, locate the Arrangement group, click on the Categories command NOTE: If a message belongs to 2 categories it will be listed 2 times, i.

TIPS: Any category can be collapsed by clicking on the triangle icons on the left. It may be useful to collapse the None category so you can focus in on the categorized messages. To sort by category If you sort by category you will get the same result as arranging by category. Use this method if you have set up categories as one of your message header field headings see tip 5 for instructions on how to do this. To sort simply click on the category field heading. Apply Colour To Message Headers For Messages From a Particular Person or based on other criteria You can set up Outlook to apply colours to message headers based on a conditions to make them stand out visually in your list.

For example you may apply blue to all messages from a particular person, or to all messages larger than a specific size. To apply colour to all messages headers for message from a particular person: i Go to the View tab, click on the View Settings command, click on the Conditional formatting button i iv Click on the Add button and an untitled rule will be added to the list Type in a name for the rule Click on the Font button, then select the various font attributes you require v Click on the Condition button and the Filter dialogue box as shown below will appear.

You may select for messages with particular word in the subject field or main text, those with attachments or a combination of choices. As soon as you start typing in an address or name AutoComplete begins suggesting names of people you mailed recently. Example Typing a d in the address field will bring up a list of names which begin with d.

To accept a suggested address use the up and down cursor keys to select the name you require and press the ENTER key on the keyboard. Alternatively, Carry on typing the name until enough letters are typed in http://replace.me/956.txt distinguish it as a unique name.

In this case two letters were sufficient to limit the list just источник статьи the name which was required. To delete names from the AutoComplete list to make the list shorter for the future i Select the unwanted name by clicking on it or using the Up Arrow or Down Arrow key on the keyboard Press the Delete key. Flagging a Message to Remind You to Follow it Up Later To reminder yourself that you need to action or follow up a message you can apply a red flag, and if necessary, set a due date with a reminder.

To attach a flag to a message you have received when the message is open: i In the message window click on the Follow Up command button located on Message tab, Tags group Select the appropriate flag depending upon when the follow up is required for e.

Today, Tomorrow, This Week etc. Alternatively, select No Date if you do not wish to specify any due date. Alternatively select Custom and set the due dates in the Custom dialogue box which appears as shown opposite.

When you return to your message window the flag status is given at the top of microsoft outlook 2013 quick reference guide pdf free download window with any set windows 10 iso free listed.

See opposite: When you close the message you will see a flag in the flag column with a shade of red to indicate the deadline time. To attach a flag to a message you have received when the message is closed: узнать больше Right click on the grey flag button indicating it is switched off at the end of the message header to display the flag drop down menu.

TIPS: If you require the default flag deadline set at Today, set at simply click word office free download the grey flag button grey means it s switched off at the end of microsoft outlook 2013 quick reference guide pdf free download message header. If you wish to set an alternative for the default: right click the empty flag button at the end of the message header, select Set Quick Click, make your choice from the drop down menu and click OK If you microsoft outlook 2013 quick reference guide pdf free download to change the Follow Up details for a message already assigned with a flag, right click the flag, select Add Reminder, change the settings and click Microsoft outlook 2013 quick reference guide pdf free download.

Marking a message with follow up compete Once you have followed up a message and you wish to mark a message as Complete click on the flag and it will be converted to a tick. Overdue Reminders Once a message becomes overdue a Reminder window will appear on your screen to warn you. You may select to open the item, dismiss it or snooze it to come up again at a time you set.

You can select to Dismiss or Snooze individual reminders or all of them in one go. Once a message becomes overdue the whole message header text becomes red. Sorting Flags To see all your flagged messages in the current folder together click on the Flag field button. The search folders should be listed under your Sent Items or Deleted Folders in the navigation pane on the left of your Outlook screen.

For microsoft outlook 2013 quick reference guide pdf free download, you may be reaching your mailbox quota download dvdfab windows free 10 for need to review each large message so you can decide whether to delete it or not. Instead of having to go into each of your many folders and review all the large messages each folder has it will be easier if you bring them all temporarily into one location.

You can do microsoft outlook 2013 quick reference guide pdf free download using Search Folders in a similar way to bringing together all flagged message, as detailed in a tip To do this open the Search Folders and click on the Large preset You can turn off these alerts. Can t Find the Right Word to Use? Use Synonyms If you are struggling to find the right word to use or you don t want to keep repeating the same word use the synonyms shortcut feature in exactly the same way you would in MS Word.

Synonyms of instance i Type in a word with a similar meaning to the one больше на странице wish to use. To set up an AutoCorrect I Open a message window i iv Type the text and select it, or select any existing text in the message Click on the File tab and select Options Click on the Mail category from the list of options on the left v Click on the Spelling and AutoCorrect button on the right, and then AutoCorrect vi v Enter the abbreviation text into the Replace box and the full text into the With box Click on the Add button To enter the text later into any future i Type the abbreviation and a space.

You can then access the gallery at any time you are writing a message to insert any object into your active message window. To add an object to the Quick Parts Gallery i Open a message window and type the block of text or insert the object. Alternatively go and get what you need from another message or application and paste it into the open message windows i iv Go to the Insert tab and select Quick Parts Select Save Selection to Quick Parts Gallery Enter a name for the item and click OK To insert an object from the gallery into a message i Open a message window i Go to the Insert tab and select Quick Parts Look through the drop down gallery to locate the item you need and click on it to insert it into the open message window.

If you click on the plus sign it microsoft outlook 2013 quick reference guide pdf free download expand the distribution list перейти на страницу make it easier for you to check who is in that list and to delete any names from the list which are not required. Send A Summary of Your Availability Via If there is someone who is unable to access your calendar or availability data, because they might not be using Outlook, you can send them a summary of your availability using Note, it microsoft outlook 2013 quick reference guide pdf free download only take the current status of your availability and will not be updated as you edit and add more appointments to your calendar.

Display non adjacent dates together in Your Calendar You may wish to compare the details of three particular dates in calendar view. It is possible to easily bring together three or more non adjacent dates. It basically summarizes for you things that may need your attention in the next day or so and appears on the right side of your Outlook window. To switch on the To Do Bar i Go to the View tab, locate the Layout читать статью, click on the To Do Bar command Select which of the three options you require: you can select one, two or all three sections to display The To Do Bar can be made up of up to three sections: Calendar Tasks People Shows calendar for the current month.

Depending upon how many other options are selected some of your appointments may be displayed. Shortcuts for Attachments Sending a document as an attachment from Microsoft Word If you have just typed something in Word and wish to send it to someone as an attachment, you can do it directly from Word without having to go into Outlook, open Outlook or even having to save the file.

Address the new message window and add any extra text required v Click on Send button The current Word document is now microsoft outlook 2013 quick reference guide pdf free download attachment on this message window Alternatively, locate the file in Windows, right click it, select Send to and then Mail recipient.

Attachments using Drag and Drop Another way to attach a file to a message is to locate the file in Windows, click on the file and hold the mouse down, then drag and drop it over a new message window.

A copy of the file is now attached to the message. To make this possible you will need to resize and reposition the Outlook Window so you can see both the new message window and the file at the same time. Alternatively, drag the file over the new window button on the Windows taskbar to make the new window come to the front and then drop it in there. Filter for Messages It is possible to filter by various criteria for the active folder you are in i Go to the folder you wish to filer Click on the Home tab, locate the Find group, click on the Filter command and select what you require, see options opposite: Страница for People Click on the Home tab and locate the Find group, Type a name in the Search box i Click on the name you require from the list of names which appear.

A card will be displayed, see example opposite. From here you can use links to schedule a meeting, the person, see their availability for the next few hours or see their phone number.

Quick Steps Quick step commands, accessible via a right click, allow you to quickly process an you have anywhere in your mailbox. They are a little bit like Rules, but differ in the fact that a set of steps can be carried out on any message you pick and not just messages meeting a set criteria.

To do this click on the Manage Quick Steps option and follow through with the information required. The Home View provides. The Home. Mail tips Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder.

In the Due By list, click the date when you have. Детальнее на этой странице Microsoft Outlook The Ribbon Mail, Contacts. This document provides guidance for staff using Office with Microsoft Outlook for email at the University of Bradford. The University of Bradford retains copyright for this material, which may. Microsoft Outlook Workshop Course objectives: Manage correspondence and ссылка на страницу efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings View and.

MS Outlook Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular.

Outlook for Microsoft outlook 2013 quick reference guide pdf free download Getting started, reading and sending emails When you use Outlook for the first time, we suggest starting with a few minor adjustments to make the interface more familiar.

From the View. File, Options, Mail, Signature 3 rd one down b. Click new give it a title c. Fill in Signature block d. Choose Default Signature drop down for new messages.